Why does my signature look different when someone receives my email?

Email clients render HTML differently. Our signatures use table-based layouts for maximum compatibility, but minor differences between Gmail, Outlook, and other clients are normal. The important information will always display correctly.

Can I add my logo or photo?

The current version creates text-based signatures without image uploads. Text signatures load faster, work reliably across all email clients, and don't trigger spam filters like images sometimes do. For logo needs, many users add their logo in their email client directly after pasting the signature.

Do the social media links actually work?

Yes. When you enter your LinkedIn profile URL or Twitter handle, the signature creates clickable links. Recipients can click directly to visit your profiles.

Can I create multiple signatures?

Generate as many as you need. Many people have different signatures for different contexts, like a detailed one for clients and a short one for internal emails.

Should I use Copy HTML or Copy Rich Text?

Use Copy Rich Text (the first button) for most email clients. This preserves formatting when you paste. The HTML copy is useful if you need to paste into a signature field that specifically accepts HTML code.

Why use HTML signatures instead of image signatures?

HTML signatures load faster, display consistently across devices, let recipients copy your contact info easily, and don't trigger spam filters. Image-based signatures often get blocked or display as attachments.

Email Signature Generator

Your email signature appears on every message you send. Make it count. This generator creates clean, professional signatures that include your contact information, job title, and social media links.

Fill in your details, pick a style, and copy the result into your email client's signature settings.

Your Information

Full Name *

Job Title

Company

Email *

Phone

Website

Twitter/X

Style Options

Template

Accent Color

Preview

How to use:

Fill in your details on the left
Preview updates automatically
Click "Copy HTML" for Gmail, Outlook, etc.
Paste into your email signature settings

Why Email Signatures Matter

Think of your signature as a mini business card attached to every email. It tells recipients who you are, how to contact you, and gives a sense of your professionalism. A good signature makes it easy for people to call you, connect on LinkedIn, or visit your website without digging through old emails for your details.

What to Include

The Essentials

Your name - Full name, as you want to be addressed professionally
Job title - Your role or what you do
Company name - Where you work (or your business name if self-employed)
Phone number - Best number to reach you
Email - Even though they're emailing you, it's useful for forwarded messages

Optional But Useful

Website - Your company site or personal portfolio
LinkedIn - Great for professional networking
Twitter/X - If relevant to your work

Template Styles

Modern

Clean design with a colored accent bar. Contemporary feel that works for tech, creative, and forward-thinking industries.

Classic

Traditional format with elegant typography. Professional and understated, appropriate for corporate, legal, and financial contexts.

Minimal

Just the basics, no frills. Compact and fast-loading. Good for high-volume emailers who want something simple.

Installing Your Signature

Gmail

Click the gear icon, then "See all settings"
Scroll down to the Signature section
Click "Create new" and give it a name
Paste your signature (use "Copy Rich Text" button)
Save changes

Outlook (Web)

Click the gear icon, then "View all Outlook settings"
Go to Mail → Compose and reply
Paste your signature in the editor
Save

Apple Mail

Go to Mail → Preferences → Signatures
Select your email account
Click + to add a new signature
Paste your signature

Tips for Better Signatures

Keep it short. Four to six lines is ideal. Nobody reads a ten-line signature.

Use a professional email address. Your signature looks odd paired with [email protected].

Test it. Send yourself an email to see how the signature looks. Check on both desktop and mobile.

Update it when things change. Wrong phone numbers and old job titles look unprofessional.

Email Signature Questions

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